"If I have seen further it is by standing on the shoulders of Giants." - Isaac Newton, 1675

CiteBomb takes data privacy seriously. This privacy policy explains who we are, how we collect, share and use Personal Information, and how you can exercise your privacy rights. We recommend that you read this privacy policy in full to ensure you are fully informed.

1. About Us

CiteBomb is a web tool to assist researchers in organising and sharing research with collaborators and to generate citation and bibliography in research documents.

2. Key Terms

In this privacy policy, these terms have the following meanings:

“Subscriber” is a user of our services and can be enrolled either as an individual subscription or by a bulk enrollment from their educational institution.

“Personal Information” means any information that identifies or can be used to identify a subscriber directly or indirectly. Examples of personal information include, but are not limited to, first and last name, email address, academic institutional affiliation and academic grade level.

3. Information We Collect

For all subscribers we collect first name, last name and email address and for subscribers enrolled by their academic institution we also store their academic institutional affiliation and their year group or grade level within that institution.

For academic institutions who are bulk enrolling subscribers we also collect the institution's; name, URL, month academic year commences, programs of study and billing address.

When a subscriber is active in managing research sources we collect the information they add themselves relating to their sources.

We also collect product usage data whenever you interact with our service which include dates and times of these interactions.

4. Use of Personal Information

  • To bill and collect money owed to us by subscribers. This includes sending emails to subscribers for, invoices, receipts and notices of service termination.
  • To share research sources with research collaborators but the subscriber initiating the sharing must know the email address of those to share with we do not provide that information.
  • To send subscribers system alert messages. For example, we may inform you about temporary or permanent changes to our Services, such as planned outages, or send you account, security or compliance notifications, such as new features, version updates, releases, abuse warnings, and changes to this privacy policy.
  • To communicate with you about your account and provide customer support.
  • To meet legal requirements

5. Cookies and Tracking Technologies

CiteBomb does not use cookies or any other tracking technologies to follow subscribers activity when interacting with our website or product(s).

6. Susbcriber Enrollment Lists

An institutional subscriber can generate lists of their institutions registered subscribers by CSV download from our servers.

7. How We Share Personal Information

We do not share subscribers personal information with any third parties.

8. Other Data Protection Rights

  • To access, correct, update or request deletion of Personal Information. As a Subscriber, you can manage many of your individual account and profile settings within the dashboard provided through the CiteBomb website, or you may contact us directly by emailing us at citebomb@gmail.com.
  • In addition, individuals who are residents of the EEA can object to processing of their Personal Information, ask to restrict processing of their Personal Information or request portability of their Personal Information. You can exercise these rights by contacting us at citebomb@gmail.com.
  • Similarly, if Personal Information is collected or processed on the basis of consent, the data subject can withdraw their consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
  • The right to complain to a data protection authority about the collection and use of Personal Information. For more information, please contact your local data protection authority.
  • We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection law. We may ask you to verify your identity in order to help us respond efficiently to your request.

9. Our Security

We take appropriate and reasonable technical and organisational measures to protect Personal Information from loss, misuse, unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and the nature of the Personal Information.

CiteBomb accounts require a username and password to log in. Subscribers must keep their username and password secure, and never disclose it to a third party. Because the information in a Subscriber’s account is sensitive, account passwords are hashed, which means we cannot see a Subscriber’s password. We cannot resend forgotten passwords we will only provide Subscribers with instructions on how to reset them.

10. Retention of Data

Our retention periods will vary depending on the type of data involved, but, generally, we'll refer to these criteria in order to determine retention period:

Whether we have a legal or contractual need to retain the data.

Whether the data is necessary to provide our Services.

Whether our Subscribers have the ability to access and delete the data within their CiteBomb accounts.

Whether our Subscribers would reasonably expect that we would retain the data until they remove it or until their CiteBomb accounts are closed or terminated.

When we have no ongoing legitimate business need to process your Personal Information, we will either delete or anonymize it or, if this is not possible (for example, because your Personal Information has been stored in backup archives), then we will securely store your Personal Information and isolate it from any further processing until deletion is possible.

11. Changes to this Policy

We may change this privacy policy at any time and from time to time. The most recent version of the privacy policy is reflected by the version date located at the top of this privacy policy. All updates and amendments are effective immediately upon notice, which we may give by any means, including, but not limited to, by posting a revised version of this privacy policy or other notice on the Websites.

12. Questions and Concerns Re Privacy

If you have any questions or comments, or if you have a concern about the way in which we have handled any privacy matter, please email to citebomb@gmail.com.